Schools are the heart of any community, and the Madison Metropolitan School District (MMSD) is Community Strong. You – our neighbors, local businesses, nonprofits, and other community members – are what makes Madison special. Madisonians are known for supporting public education as well as coming together to help one another in times of need. Together, we have gone beyond academics to provide free meals, childcare, and technology access, as well as social-emotional, mental, and physical health support to our families during this pandemic.
Volunteers must submit required information in a streamlined process, and learn additional details. It is important to note, volunteers and applicants must provide evidence of COVID vaccination and, depending on position, will be subject to a background check.
Food Service Support
Supervision Support - help with arrival/dismissal, lunch/recess, hallways tutoring
Reminder of Steps to be an “Approved Volunteer”
Volunteer Tracker will be used to manage your volunteer record, allows the schools to know who is ‘approved’, Volunteers can even log their volunteer hours.
2. Background Check
This is automatically performed as part of your volunteer application in Volunteer Tracker
3. COVID-19 Vaccination Verification
Volunteers must submit their Covid 19 vaccine documentation via Volunteer Tracker.
Leaning Forward Together, Covid 19 Health & Safety, Building Safety Protocols
Sign up here to volunteer!
Madison Metropolitan School District (MMSD) and Madison School Community Recreation (MSCR) are using an automated volunteer management program called Volunteer Tracker to manage family and community volunteers.
About Volunteer Tracker:
When you become a volunteer, your work takes on special significance — though you are not part of the staff, you do share the same responsibilities of keeping students safe. School volunteers may be parents or community members. Volunteers can be utilized in a variety of situations in schools, ranging from one time only events to monthly, weekly or daily commitments. They may provide tutorial help, monitor lunchrooms, assist in the libraries, lunchrooms or playgrounds.
Volunteer Tracker enables you to select the schools where you wish to serve and identify activities that you would like to participate as a volunteer. Also, using the Log My Time feature in Volunteer Tracker, you will be amazed at the number of hours that you contribute to schools. Register today in the MMSD/MSCR Volunteer Tracker program!
MMSD/MSCR’s goals for utilizing Volunteer Tracker
- Support school’s work in keeping students safe by providing an up to date list of volunteers and their background status
- Provide guidance on when a background check is needed based on the work a volunteer will be doing
- Provide clear, transparent communication between the schools, HR and the volunteers
- Save time in processing and managing volunteers
- No more paperwork - Online Registration and background check
- Volunteers are automatically sent emails to re-register when their background check is due
- Volunteer registers ONCE, multiple sites
If a volunteer is supporting the school through special events like booster club or book fairs, etc, and they will not be alone with students, they do not need background checks. (Level 1 positions) However, if a volunteer may have unsupervised contact with students such as a tutor, field trip chaperone or classroom assistant, then a background check is required. (Level 2 positions) Social security numbers (SSN) are required for national criminal background checks. If you are unable to provide a SSN, please contact the partnerships department (firstname.lastname@example.org) for further instructions prior to filling out the volunteer application. A background check will still be completed, but will take longer. Please note that U.S. citizenship is not a requirement for volunteering, and citizenship status is not a part of a background check report.
How will volunteers be informed of their status?
Volunteers are automatically emailed when their application is approved or denied. The details of the background check report are confidential.
To get started:
Step 1) Visit Volunteer Tracker
Step 2) Read the general information on volunteering and click the link for the Volunteer Tracker Application.
Step 3) Click on the green, “New to the App-Garden? Click Here to Register” link. Enter your email address, create a password and Register. An activation email will be sent to your email address to validate your account.
Step 4) Finish your application. You will receive an email shortly once approved.
If you have questions, please contact your school. Thank you for playing an important part of our school community.
School or Classroom Volunteering
There are countless opportunities to volunteer in our schools beyond academic tutoring: helping in a library or the school office, assisting parents during enrollment, or chaperoning a field trip. Each school has their own unique list of ways family & community members can support their school. Whether you would like to volunteer as a classroom assistant, coach, field trip chaperone or one-time special events, you are encouraged to contact your school directly to learn about their current opportunities.
Tutors work with school staff to increase the academic performance of students in a range of subject areas. MMSD collaborates with a number of local area non-profit agencies serving children and youth to offer academic tutoring, especially in reading and math. Opportunities to tutor exist with these partnership organizations in elementary, middle and high school.
If you have a bachelor's degree, you can mentor a student and share some of your real-life experiences. A mentor is both a friend and a counselor, providing advice and guidance that help students meet the challenges of high school and prepare them for the college experience.
Discover volunteer opportunities from Downhill Volunteer Ski Instructor to Youth Resource Center Assistants and everything in between.
Title VI - Indian Education
Title VI Indian Education is a federal project designed to provide eligible Indian and Alaska Native students with tutoring, cultural enrichment, and other services designed to meet the culturally related academic needs of AI/AN students. For information on programming please contact Instructional Resource Teacher, Tara Tindall.
If you would like to talk further about these or other volunteer opportunities, please contact our Community Partnerships Coordinator at 608-663-4941.